Frequently Asked Questions

Last updated 01-22-2018

This page has some of the frequently asked questions concerning Cobblestone Village.
Please click on the question to see the answer.


Where do my assessments/dues go?
Can I pay my assessments/dues online?
How do I submit or update an Automatic Withdrawal (ACH) Form?
How do I get a Proof of Insurance for my mortgage company?
My mortgage company has changed. What do I need to do?
Should I get homeowners insurance?
Does Cobblestone Village have FHA certification?

Where is the US Post Office that serves our area?
Where do I get a key for my mailbox?
Mailbox key problems - who to contact?

What is our trash pickup day?
Will the trash company pickup a large item?
Do we have curb side recycling?

Who is responsible for outside building maintenance and painting?
Who is responsible for cleaning the gutters?
Who is responsible for the tree trimming?
When is the fall cleanup of leaves?

Are there any restrictions on parking?
Where can I park my RV or camping/boat trailer?
Where can I work on my vehicle?
Who is responsible for snow removal?
Are pets allowed in Cobblestone Village?

Are barbeque grills allowed in Cobblestone Village?

Who do I call to turn off my water?

When is our pool open?
Where do I get a key for the pool?
Why is our pool heated?
Why is there still water after it is closed and covered?

What is the Architectural Review Committee (ARC)?
Are central air conditioners allowed?
Are window air conditioners allowed?
Are evaporative (swamp) coolers allowed?
Can I use a satallite dish instead of cable for TV reception?
Can I have a radon mitigation system installed?
What do I need to do to replace my front door?
What do I need to do to replace my windows?

How does the HOA communicate with the owners/residents and vice versa?
Are there any regularly scheduled meetings?
Are there any social activities at Cobblestone?

Your question could be here!

COMING SOON: I will be adding additional questions and answers concerning Cobblestone Village .
If you have any suggestions, please send me an email using the following link Email Webmaster.


Where do my assessments/dues go? The short answer is that they go to three different areas. The first is for daily operating expenses. These include common area maintenance, management, snow removal, and pool upkeep. The second major section is for the monthly bills that are covered by the association, including the utilities: water, sewer, trash pickup, power for the lighting & sprinklers, and landscaping. The individual items have been listed in several newsletters. The third section is the reserve account. This is the "saving account" that is used for expensive and long term repair and replacement projects such as replacements and repairs for roofs, fencing, decks, parking lot as well as building painting.

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Can I pay my assessments/dues online? Yes. Go to the LCM Payment Page. When registering, you must add leading 0's to your account number (found on your statement) so your account number will total 8 digits (e.g. 00099999).
I believe that there is a charge to use this service, but I am not sure at this time.

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How do I submit or update an Automatic Withdrawal (ACH) Form? Go to the CVH Automatic Withdrawal form. Download and print the form. Send the completed form to the address for our management company on the Contact Us page.

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How do I get a Proof of Insurance for my mortgage company? You need to contact the insurance agent for the HOA, Assured Partners of Colorado. They can be contacted by phone at 303-771-1800. AFTER you receive a letter from your mortgage company, call Assured Partners at 303-771-1800 and ask for a Certificate of Insurance You will need the name and fax number for your mortgage company as well as your loan number to complete the request for the Certificate of Insurance. Be sure to include Cobblestone Village as your HOA.

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My mortgage company has changed. What do I need to do? When your mortgage company changes, they usually send out a letter asking about your insurance coverage. AFTER you receive this letter, call Assured Partners of Colorado at 303-771-1800 and request a Certificate of Insurance. You will need the name and fax number for your new mortgage company as well as your loan number to complete the request for the Certificate of Insurance.

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Should I get homeowners insurance? While your homeowners' association has insurance that covers the buildings here at Cobblestone Village, your personal items are not covered under this policy. This includes basically anything inside your home. While you could get a traditional homeowners policy, the most recommended policy for owners and residents of townhomes is called an HO-6 policy. See this HO-6 Information Sheet for more information.
Note: This is NOT a recommendation for this agent or company, just a good general information for you. Please contact your own or desired insurance agent for particulars for that company.

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Does Cobblestone Village have FHA certification? In an email dated 01-11-2011, the board received the following information from our lawyer: "The FHA certification process is only available and required for condominium communities. Since Cobblestone Village is townhomes, they do not need to go through the certification process." Also, we were told in response to the question "does this mean that the owners can still get FHA loans?" "Yes, but it is in a case by case basis. Single family and townhome communities are not required to be certified as a whole community, so lenders can apply individually for FHA loans within those communities without having to certify the entire community."

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Where is the US Post Office that serves our area? This post office is located at 3051 West 105th Ave. This is one block north of 104th Avenue on the west side of Federal. Its phone number is 303-464-9941.

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Where do I get a key for my mailbox? If you are a new owner, you should have received the keys to your mailbox when you at closing from the previous owner. If you are a new renter, your landlord should supply your mailbox keys. If you still need a key, please contact the post office - see next entry.

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Mailbox key problems - who to contact? If you are the owner and you have lost your mailbox keys, need a new lock or are having other problems with your mailbox, please contact the local US Post Office at 303-464-9941. This post office is located at 3051 West 105th Avenue.
If you are a renter, your landlord is responsible to take care of these issues.

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What is our trash pickup day? Currently, our weekly trash pickup day is Thursday. Trash is to be placed out after 6 PM Wednesday and any trash cans are to be removed from the street and sidewalk area by Thursday evening. (The date changed on May 9th 2013) Trash cans ARE to be stored inside your home or in your patio area. Trash cans ARE NOT to be stored by your front porch, beside your building or behind bushes.
Note: From Alpine Waste - trash pickup days may be as delayed one day for most holidys.

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Will the trash company pickup a large item? Our trash removal company will pick up large items for an additional fee. Please contact Alpine Waste & Recycling at 303-744-9881 or fill out the Get Quote Form and they will contact you. Please do not just leave these items out for the trash pickup - thanks!!

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Do we have curb side recycling? Our trash removal company picks up recyclable items in container(s) marked "Recycling" every other week. The first recycling date this year is 01-02-2014. See recycling information for materials that can be recycled.

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Who is responsible for outside building maintenance and painting? The HOA (board) is responsible for the outside building maintenance, repairs and painting with a few exceptions. Homeowners are resopnsible for window amintenance and cleaning, replacing their outside porch & backyard lights and for the area inside their back fence including the patio, grass (if any) and any trees inside the fence. The HOA is responsible for the painting of the outside of the buildings. We started last year (2015) with repairing any issues and repainting the buildings a couple at a time. This will continue untill all buildings have been painted. The repainting of the buildings will be the same colors as before. If your building needs any repairs or touchup paint, please contact our management company using the maintenance request form.

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Who is responsible for cleaning the gutters? The HOA (board) is responsible for cleaning the (rain) gutters on the buildings. If a resident feels a the gutters on their home needs to be cleaned or the downspouts are having problems, that resident needs to contact the board and our property manager. You can use the link on the right to make this contact. Gutter cleaning is usually done twice a year usually in May and November. If you notice any problems with the downspouts, please contact our management company.
Email Cobblestone Board and our Property Manager

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Who is responsible for the tree trimming? The HOA (board) is responsible for any and all tree and bush trimming. If a resident feels a tree needs to be trimmed, that resident needs to contact the board and our property manager. You can use the link on the right to make this contact or complete and submit the maintenance request form.. If any trimming is necessary, the board will contact appropriately qualified contractors. Please do NOT do any trimming yourself. Email Cobblestone Board and our Property Manager

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When is the fall cleanup of leaves? The annual fall cleanup of leaves is usually scheduled for mid to late November. The fall cleanup does NOT occur until most of the leaves have fallen out of the trees, so the process doesn't need to be repeated again later. We may have a partial clean up earlier but not always.

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Are there any restrictions on parking? Sections 8.4.c and 8.7 of our covenants as well as the Vehicle & Traffic Policies section of the Rules & Regulations cover these restrictions. Basically, each home has one reserved parking place and for garage units, this is their garage. Except for the garage units' driveways, all other parking spaces are designated "Guest" spaces and are available for either residents or guests. As parking is limited, please be considerate of others when parking. If you have more that two vehicles, please park the extra vehicles on the northwest corner of the Cobblestone Village parking lot. Also. vehicles must sit no longer than 72 hours without being moved.
If you are going on vacation and therefore your vehicle will not be moved, please notify our management company by email in advance of this along as well as vehicle description & license number for each vehicle and the dates you will be gone. Please include name, unit number and and your contact phone number.

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Where can I park my RV or camping/boat trailer? According to our covenants, recreational vehicles and trailers can only be parked within Cobblestone Village while being prepared before being used or unloaded after being used. This is usually understood to mean a short period of time each way and not for days or weeks at a time. We suggest you try one of the local storage lots to store your RV or trailer when not being used. RVs and trailers are subject to the same restrictions as any other vehicles in Cobblestone Village.

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Where can I work on my vehicle? According to our covenants, working on any motor vehicle in the common areas of Cobblestone Village is not allowed. You may work on your motor vehicle in your garage, if you have one. If you do not have a garage, all motor vehicle work must be done outside of Cobblestone Village. There are many reputable vehicle repair shops in our area - please consider having your motor vehicle repairs done at one of them. See our Business Referral Page for a location to do your own vehicle work.

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Who is responsible for snow removal? The short answer is both the HOA and the residents. For a more complete answer, see the Snow Removal article on the News page.

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Are pets allowed in Cobblestone Village? Pets are allowed here in Cobblestone Village. However, there are some special rules concerning pets:
Each home is allowed to have up to three (3) domesticated pet dogs and or cats.
All pets must be regestered with our management company.
All pets on or in the common areas must be either carried or on a leash. The City of Westminster has a leash law.
(Westminster City Code 6-7-5 (A) states that animals running at large are prohibited)
Pets can not be leashed or tied to any stationary object or in the common areas.
Owners are responsible for any pet deposits (poo) anywhere on the property or common areas. Please pick up after your pet(s).
Pets are not allowed in the pool.
Pet owners are responsible their pet(s).
All pets and their owners must follow all Westminster laws, including licenses for dogs.
See the Rules and Regulations - July 2013 Revision for more information.
or the City of Westminster City Code Title VI

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Are barbeque grills allowed in Cobblestone Village? The only grills allowed are those that use LP-gas with a LP-gas container less than 2-1/2 pounds. Charcoal grills and those grills with a LP-gas container larger than 2-1/2 pounds are specifically prohibited. These are the restrictions required by the Westminster Fire Department. The Westminster Fire Department recommends that all fires (including grills) have a fire extinguisher, garden hose or bucket of sand near any permissible fire and fires must be under constant supervision. Also, see see the news article on Outdoor fires.
If you have questions please call the Westminster Fire Department, 303-658-4500, or see the fire codes on the city website.
You can also see the Westminster Fire Department Barbecue Grill Policy.

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Who do I call to turn off my water? If you need to have the water turned off to your home for any reason, the City of Westminster Public Works and Utilities Department needs to be called. They will have someone come out and turn it off and then back on. See Westminster Public Works Contact for details. (If you need to call the Westminster Public Works and Utilities Department (ex turn water off) outside of the normal business hours, call 303-658-2447) Please let your neighbors know when the water will be off - each building has a main valve for that building.

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When is our pool open? The swimming pool normally opens for the season on Memorial Day weekend and closes for the season at the end of the Labor Day weekend. The hours of daily operation are on the Pool page and will be updated before the pool opens if they change. Please see the Pool page for rules and other updates.

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Where do I get a key for the pool? A homeowner may obtain a key for the pool at our management company offices for a $5.00 deposit. If your pool key is lost or stolen the price for replacement is $25.00. If you are a renter, your landlord must contact the our management company office to make arrangements for you to get a key. Please see our Contact Us page to contact our management company. Please see the Pool page for additional information concerning the pool.

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Why is our pool heated? The pool is kept heated to make it more comfortable to swim in. Pool water temperatures typically range from 78°F to 82°F. The American Red Cross recommends a temperature of 78°F. Please see the About Pool Heaters and Pool Temperatures web pages for more information.

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Why is there still water after it is closed and covered? Every year when the pool company closes the pool they only drain it down to a certain level. This is done for a variety of reasons, mostly to keep the pipes from freezing as well to protect the pool itself. This is actually better for the pool than completely draining it. See the following article for more information Please see the Why leave water in your pool... article for additional information. This one of the reasons we have a professional pool company take care of the pool.

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What is the Architectural Review Committee (ARC)? When a homeowner desires to make a change to their unit, such as replacement windows or front door or if they desire to add something such as a satellite dish or a central air system they need to get the approval of the Architectural Review Committee (ARC). This form is available on the Contact Us page or from the management company. When this form is completed, it needs to be submitted via the management company to the ARC, who will review the request. The request is usually approved with conditions or rejected with the reason(s).
ARC form
Note: Many projects require a building permit from the City of Westminster as well as the ARC approval, such as windows, air conditioning, evaporative (swamp) coolers for example. Several of the common ARC requests are covered in the following sections. Please see our Contact Us page to contact our management company.
If you would prefer, you may complete and submit the Online ARC Form. (This online form also has the standard conditions for each type of request.)

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Are central air conditioners allowed? Central air conditioners are allowed after the approval of the ARC (before installing them). Central Air Conditioning must be installed by a professional heating/AC company and be placed inside the unit's fenced back yard. The submitted ARC form will have all of the details. This request also requires a building permit from the City of Westminster as well as the ARC approval. If you have any questions, please contact our management company. ARC form

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Are window air conditioners allowed? Window air conditioners are allowed in any windows as long they are the window type and self supporting - not attached to the building in any way, this includes not using chains or brackets. They can only be installed from May thru September and must be removed no later than September 30th. If you have any questions, please contact our management company. (back to the top)


Are evaporative (swamp) coolers allowed? ALL external evaporative (swamp) coolers must approved by the ARC before they are installed. This request also requires a building permit from the City of Westminster as well as the ARC approval. If you have any questions, please contact our management company. ARC form
An internal, portable evaporative (swamp) cooler does not require approval and may be used at any time, as long as it is NOT connected to the water. (In other words, you have to add water when it is needed)

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Can I use a satellite dish instead of cable for TV reception? Residents can choose to have a small satellite dish instead of cable, however, an ARC form must be submitted before installing such a dish. Howeowners are responsible for any damage to the roof or siding of the buildings. If any maintenance to the buildings or roof is necessary, the resident is responsible to remove and replace the disk. This responsibility continues to the current (and new) homeowner even if the unit is sold. Please remove any existing, unused television type cables or equipment during installation. Please contact the board or our property manager if you have any questions.
Remember when considering a satellite dish - the reception is effected by the weather and trees and trees will NOT be trimmed or removed to improve satellite reception.
Note: This does not apply to the older larger satellite dishes but only the newer smaller dishes - older larger satellite dishes are not allowed in Cobblestone Village.

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Can I have a radon mitigation system installed? Like most projects that may effect the buildings here at Cobblestone Village, having a radon mitigation system installed requires an ARC form to be submitted and approved before it is done. Radon is a naturally occurring colorless, oderless, radioactive gas that comes from the natural breakdown of uranium in the soil. We request that before someone considers having a radon mitigation system installed that they have their property tested for radon. Frequently, people selling their property are encouraged to have a radon mitigation system installed. By testing for radon, the homeowner will know if this is necessary or not. The following are links for more information concerning testing for radon and radon mitigation systems:
From the real estate community - Realtor needs to watch the video (for realtors): Web Site Video
Fyi - more detailed info on requirements to test and then mitigate for radon in multi-family dwelling units
(new FHA construction, FHA refi of originally financed HUD property, rental properties in certain circumstances)
These are but a few of the many sites available concerning radon. Also, check the local library.

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What do I need to do to replace my front door? Existing front doors may be replaced with doors similar to the other front doors in the community after an ARC form is approved. Please include pictures or a flyer with your ARC request. If you have any questions, please contact our management company. ARC form

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What do I need to do to replace my windows? Existing windows may be replaced with windows similar to the other windows in the community after an ARC form is approved. The replacement windows must have the white cross hatching as the existing windows do. This request also requires a building permit from the City of Westminster as well as the ARC approval. Please include pictures or a flyer with your ARC request. If you have any questions, please contact our management company. ARC form

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How does the HOA communicate with the owners/residents and vice versa The HOA and management company communicate with owners and residents in a variety of ways. Official notifications are by US Mail. Newsletters and other notices may be by US Mail, email, posted by the mailboxes on on frontdoors and or posted on our website. See the Calendar page for additional information and updates.
Homeowners can communicate with the HOA and management company by any of the contact information or forms on the Contact Us page or by email using Email Cobblestone Board and our Property Manager. Unless the reason is of an urgent nature, email is the best way to contact us.
If you have signed up with LCM on their website you may receive emails and announcements directly from our property manager.

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Are there any regularly scheduled meetings? Currently, the only regularly scheduled meetings are for the monthly board meeting and the Annual Homeowners' meeting. Please see the Events Calendar Page for meeting details including location as well as dates and times. Any changes will be posted there as soon as known.
The Annual HOA Homeowners' Meeting is usually held late in August in the greenbelt area next to the pool. Other meeting may include Neighborhood Watch Meetings, and meetings of other committees.
Board meetings are for the board to conduct the association's business. All homeowners are welcome to attend. The annual meeting is to elect board members and to review the previous year for the association.
See the calendar page for additional information and updates. You can also check on at Nextdoor Cobblestone Village. If you are not a member and are a resident of Cobblestone, please send an email to the webmaster: and I will send you an invitation.

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Are there any social activities at Cobblestone? Currently, there are no regular community social activities at Cobblestone. Would you be interested in organizing something? I have talked to several residents about a "block party" but it has not gotten any farther. If you are interested in starting or organizing something, please send me an email at Email Webmaster
(Or send me an email at webmaster@cobblestonevillagehoa.org).
You can also check on at Nextdoor Cobblestone Village. If you are not a member and are a resident of Cobblestone, please send an email to the webmaster: and I will send you an invitation.

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Your question could be here! I will be adding additional questions and answers concerning Cobblestone Village. If you have any suggestions or questions, please send me an email at Email Webmaster
(Or send me an email at webmaster@cobblestonevillagehoa.org)

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